Promoting and defending democracy at home and abroad!

2023-07-24

Privacy Notice

This Privacy Notice was last updated on 24th July 2023. We reserve the right to make changes to this Notice, and any connected notices, and you will be prompted of any changes when you next visit our website.

Who are we?

The International Association for Democracy (IAD) is an NGO that works to defend and advance democracy around the globe.  We link people with their governments and lobby governments to promote, strengthen and safeguard democratic institutions, processes, norms, and values at home and abroad.  We also work towards raising public awareness about the current state of democracy around the world and what should be done to better defend and promote democracy.

Data we collect about you.

Data that you provide about yourself.

We collect your personal data when you voluntarily provide it to us.  For example, you may give us: your email address, address details, such as country of residence, and areas of interest if you choose to receive newsletters or interact with surveys on our website, receive updates, or other information from us; your contact information, and any other personal data you choose to include, if you email, text, or instant message us, or contact us through our sites; and any personal data contained in, or included with, any feedback, comments, photos, videos, or other information you submit via online portals, forms, surveys, or interactive portions of our site.

It is always your choice whether to provide this personal data.  However, some personal data must be provided to participate in certain activities, or events (such as to signing up to our mailing list, applying to volunteer, or registering to participate in one of our events), so the decision not to provide information might limit or eliminate your ability to participate in such activities or events. Please do not disclose more personal data than is requested.

Personal data that you provide about others.

Please do not provide any personal data about others unless you are authorised or required to do so by contract or applicable law.  If you do provide us with personal data about another individual, you acknowledge that you have permission from that individual to do so and that they understand how we will process their personal data.  We would strongly encourage that any individual, whose personal data you provide to us, reads this Privacy Notice.  

How we collect your personal data

Most of the personal information we process is provided to us directly by you in connection with our fundraising, lobbying and/or other activities in accordance with our mission to defend and advance democracy around the globe.

We use the information that you have given us to maintain contact and build a long-term mutually beneficial relationship with you in connection with our activities.

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we usually rely on for processing this information is our legitimate interests.  For example, we rely on this lawful basis when processing your name, email and message following an enquiry about our organisation and our work.  The processing of your contact and payment information is also necessary for us to fulfil your intention of donating money and your expectation of receiving a confirmation message.

Keeping you updated

We are passionate about our work, and we may from time to time like to keep you updated and informed about it and our fundraising ideas.  We will obviously only do this where you have provided your consent by providing your contact details to do this, such as joining our mailing list on this website.

If at any time you would prefer that we did not contact you any longer for this purpose or would like to let us know how you prefer to be contacted, then let us know by contacting info@iad.ngo.

Storing and protecting your data

We take our responsibilities very seriously, and only ever collect the minimum amount of data required, and your data is always stored securely.  However, as the transmission of data via the internet is not completely secure, we cannot guarantee the security of your information transmitted to our site and any such transmission is at your own risk.  We will always maintain appropriate technical and organisational measures, including performing regular self-assessments, to prevent unauthorised disclosure of, or access to, personal data.  We limit access to personal data and require that all our volunteers that are authorised to access personal data maintain the confidentiality of that data.

We will not process your personal data for longer than is necessary nor will we process it for purposes beyond what it was collected for originally.

Your rights

You have several rights as a data subject, which are explained below. Please be aware that these rights do not apply in all circumstances, but where we can we’ll give you what you want.

In order to access the data we hold about you, you need to make a ‘Subject Access Request’, or SAR.

Create a SAR

Either email us or write to us at:

International Association of Democracy

The Data Protection Officer
Subject Access Request
5 South Charlotte Street
Edinburgh
EH2 4AN, UK

Please provide:

1. Your name, address or email address, and what information you would like.

2. To make the process efficient, please do provide information that will aid us identify you and any data that you may be requesting.  Please note that if your SAR involves the personal data of other people, or you are making a request on behalf of someone else (such as a parent on behalf of their child), we may need identification from these individuals, as well as a signed letter of authority from them confirming that they are happy for you to act on their behalf and for us to release their data to you.

Once we have received your written request and identification documents, we will have 30 calendar days to fulfil your request.  Where for some reason this will not be possible, for instance due to large volumes of data being involved, we are permitted by law to take up to an additional 30 days to fulfil your request.  Where any such delay is anticipated we will inform of you this as soon as possible along with details of when we expect to be able to provide you with the requested documentation.

Other data subject rights

Your other rights as a data subject, where applicable, include:

The right to be informed about our processing of your personal data

The right to have your personal data corrected if it is inaccurate, and to have incomplete personal data completed

The right to object to the processing of your personal data

The right to have your personal data erased (“right to be forgotten”)

The right to move, copy, or transfer your personal data (“data portability”)

Rights regarding automated decision making, including profiling

For more details on these rights and how to exercise them, please email us at  info@iad.ngo

If you have any queries about your rights, or believe that they have not been met by The International Association of Democracy, please contact our Data Protection Officer by email or by writing to:  

International Association of Democracy

The Data Protection Officer

5 South Charlotte Street

Edinburgh

EH2 4AN, UK

 

Complaints relating to the processing of your personal data.

If you have any concerns about our use of your personal information, you can make a complaint to us at info@iad.ngo

You also have the right to complain to the relevant Supervisor Authority.  In the UK this is the Information Commissioner’s Office (ICO). They can be contacted at:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk